Booking Assistant

Job Description

THE JOB

This position assists the VP of Touring and their team in all necessary aspects. This includes office administration, contract administration, tour settlement as well as tour and venue production. This is a full time (40 hours per week), temp to hire position. The temporary period will last for three months. At the end of the three months, full-time employment may be offered.

WHAT THIS ROLE WILL DO
• Provide daily support to VP of Touring, and other members of the touring team, which includes but is not limited to:
• Answering phones
• Schedule and calendar upkeep
• Monthly expenses
• Book travel
• Update contact information and organizational charts for the department
• Weekly report of upcoming shows/events in all venues
• Prepare agendas for various calls/meetings
• Other administrative duties as assigned
• Research artist history across varying platforms and documents
• Place holds, manage tour calendars, confirm dates for artist tours
• Create tour workbooks for department reference. This includes but is not limited to:
• Highlighting presales and on-sales
• Show information including door times, venue restrictions, etc
• Partner with local and national ticketing and contract reps to ensure tour data is accurate
• Assist with additional projects when necessary
• Complete other duties as assigned

WHAT THIS PERSON WILL BRING
• Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint), Photoshop or similar programs
• Music industry or talent agency experience highly preferred
• Experience with systems such as Ticketmaster and SalesForce is a plus
• Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail-oriented, self-driven, forecast issues and handle last-minute projects to meet deadlines
• Proficient typing skills required (ability to type 60 wpm)
• COVID-19 vaccination will be required for this position subject to legally valid exemptions.

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-gw14mp-3-149-251-155-42 in your application.