Full Time Job

Coordinator, Events and Awards & Talent Relations


Santa Monica, CA 03-02-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

Summary of Position

The Coordinator of Events and Awards & Talent Relations is responsible for assisting the company in all of its events and awards & talent relations efforts. The Coordinator will be required to understand priorities and effectively coordinate work activities with teammates throughout the Publicity & Events team and cross-functionally throughout the company. Core duties include managing administrative systems and procedures, such as maintaining department documents, processing invoices, ensuring trackers and calendars are updated in a timely manner, and providing a range of support functions for department staff.

Essential Duties and Responsibilities
• Coordinates the development and distribution of materials designed for use within the department as well as cross-functionally

• Assists in curating invite lists, following up and tracking responses, and sending confirmation details

• Researches and procures talent gifts and premiums for events

• Submit department requests and update job entry details in project management systems

• Creates and maintains timely updates to department calendars, submission grids and other various trackers and files

• Provides on-site support for all events and screenings as needed

• Organizes and tracks hotel room blocks

• Assists in tracking competitive industry events

• Codes invoices and tracks expenditures for budget management including budget accruals

• Gathers and enters submission information and materials for festivals and awards from internal and external teams

• Maintains the department's mailing list, including contacts for talent, agency representatives and vendors

• Develops processes that simplify, automate, and add reliability to all departmental procedures

• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested; may include individual team members

• Manages expense reports for supervisors as needed

• Screens incoming calls and correspondence and responds independently

• Composes and prepares correspondence, reports, mailers and other documents and materials

• Responsible for ordering and keeping current inventory of all office supplies

• Support in other department administrative functions as needed

Experience & Skills
• Bachelor's degree in communications, marketing, event management or similar field

• 1-2 years of experience in event production, talent relations and/or awards at a media company or similar (entertainment industry experience preferred)

• Excellent organizational and written/oral communication skills

• The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to detail

• The ability to manage work across two or more different supervisors

• Strong MS Word, Excel and PowerPoint skills

• Knowledge of the digital media space (including social media)

• A passion for entertainment and popular culture

About the Company

Business Unit Overview

With the Company aligning its studio operations behind the growth of its streaming business, Starz has become one of the pre-eminent modern premium global streaming platforms. Offering subscribers more than 7.500 television episodes, including Starz original series and provocative documentaries, along with a broad catalogue of first-run movies, Starz is taking the lead in delivering relatable premium content that makes it the platform of choice among a wide spectrum of female, African-American and other historically underserved audiences. Its focused brand, premium content and freedom from legacy relationships position Starz at the forefront of the new bundles emerging throughout the media ecosystem, a compelling value proposition to complement virtually every kind of subscription platform.

Distinguished by its successful and focused content strategy, top programming, exceptional curation and speed to market, Starz has quickly scaled its platform to become one of the most widely distributed and fastest-growing OTT services in the world, with OTT subscribers making up more than half of its global subscriber base. The Starzplay International premium subscription service offers a ''best of global SVOD'' content portfolio in more than 50 countries throughout Europe, Latin America, Canada, Japan and India through a bespoke and expanding network of distribution partners. The Starzplay Arabia joint venture is one of the leading SVOD operators in the fast-growing Middle East and North Africa region. The proprietary and highly-rated Starz app, a proven hit with U.S. audiences, continues to roll out internationally.
Our Benefits
• Full Coverage – Medical, Vision, and Dental

• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day

• 401(k) company matching

• Tuition Reimbursement (up to graduate degree)

EEO Statement

Nearest Major Market: Los Angeles

Company Profile

Combining the STARZ premium global subscription platform with world-class motion picture and television studio operations, Lionsgate brings a unique and varied portfolio of entertainment to consumers around the world. Its film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and the largest collection of film and television franchises in the independent media space.