Executive Assistant / Office Manager

Job Description

KCRA has an opening for an Executive Assistant/Office Manager. This position provides critical support to the President and General Manager of KCRA TV and KQCA TV and assists additional Senior Management in a staff capacity by performing confidential assignments, coordinating daily operations of the department, assisting in programming, organizing employee events, coordination of facility cleaning, and handling administrative duties. Serves as the bridge of communication between the President's Office and internal and external departments; demonstrating leadership to maintain credibility, trust, and support with senior management and staff. In-person attendance is required.

Job Responsibilities
• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry related boards and professional organizations; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments if appropriate. Addresses viewer concerns and problem-solves when needed.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Maintains current list of contacts. Maintains current and historical confidential business files (hardcopy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Serves as the main contact for facility cleaning crew
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining cooperation of others, monitoring progress; problem-solving, making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification and set up.
• Completes other duties as assigned for the President and department heads.

Required Experience
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to supporting executive level management.
• Must demonstrate the ability to be proactive and work independently as needed for the most efficient use of everyone's time.

Education
• Minimum of a High School Diploma
• Higher education or equivalent work experience preferred

Additional Requirements

As part of its continued efforts to maintain a safe workplace for employees, Hearst Television requires that all newly hired employees be fully vaccinated (as defined by the CDC) against the coronavirus by the first day of employment as a condition of employment, to the extent permitted by applicable law. HTV will consider requests for reasonable accommodations due to medical and/or religious reasons on an individual basis in accordance with applicable legal requirements.

Jobcode: Reference SBJ-rzkvm1-18-223-32-230-42 in your application.