Facility Coordinator

Job Description

WHO ARE YOU?

Do you enjoy dance music? Do you excel at exceptional customer service? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the all things to do with human resources and company culture. Is this you? Read on…

THE ROLE

Insomniac Events is looking for an experienced Facility Coordinator that will be the first point of contact for our Calabasas office. Our Facility Coordinator will ensure an optimal working environment for both employees and guests. To be successful in this role, you should have a pleasant personality, be able to effectively problem solve in an emergency, consistently evaluate, and streamline office operations and be comfortable with multitasking. This role may require working in shifts, so flexibility is a plus. The Facility Coordinator will report to the Facilities Supervisor.

RESPONSIBILITIES
• Greet and welcome guests as soon as they arrive at the building.
• Monitor and document traffic flow within the building for contract tracing record keeping.
• Ensure all individuals inside the building abide by COVID-19 safety protocols.
• Conduct health screenings and temperature checks to all individuals entering the building.
• Daily sanitization of common areas.
• Answer, screen, and forward incoming phone calls.
• Ensure front desk and conference areas are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail and deliveries.
• Assist employees with preparing packages for delivery and pick up.
• Maintain office security by following safety procedures and controlling access via the front desk (monitor our Envoy system, issue visitor badges).
• Order office supplies, snacks, and PPE while keeping inventory of stock.
• Daily upkeep of kitchens inventory, and cleaning of eating areas.
• General basic level servicing of communal office equipment.
• Upkeep of maintenance and building repairs records.
• Update calendars and schedule meetings.
• Coordinate and support all social events held within the building.
• Assist with efforts to consolidate and clean out areas of the office.
• At times, assist with our Enterprise IT efforts when onboarding/offboarding employees, basic end user support requests, general application data management and upkeep of existing IT inventory for this specific location.
• Assist other areas of the business as needed.
• Perform other clerical duties as needed.

QUALIFICATIONS
• Proven work experience as a Facilities Assistant, Receptionist, Front Office Representative, or similar role.
• Proficiency with Microsoft Office Suite and Google Suite.
• Self-Starter and Go-Getter.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Willingness to perform physical labor (lifting boxes, moving chairs, etc.).
• Customer service attitude.

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels and busy environments.
• Must be able to lift 50lbs (chairs, tables, etc.).
• May work in drastic temperature climates.
• May work during evening and weekend hours, as required, to meet deadlines .

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Jobcode: Reference SBJ-g3k2x5-3-21-248-47-42 in your application.