Executive Assistant, Talent Agency

Job Description

The Executive Assistant position will provide administrative support such as scheduling, expenses and other confidential projects for the Company's senior executives.

JOB DUTIES
• Provide direct administrative support to four senior executives:
• Proactively manage busy schedule. Confirm and schedule meetings, as well as meeting setup and preparation
• Answer calls and manage phone sheet (while in office)
• Prepare expense reports
• Coordinate executive travel
• Manage and help coordinate corporate projects
• Manage influx of various documents, contract, invoices, etc. and facilitate signature and delivery
• Confidential document management
• Draft correspondence for review
• Perform other related duties as requested by executive
• Draft communications
• Assist with administrative tasks as assigned by department leadership
• Review and administer invoices

POSITION QUALIFICATIONS
• Outstanding organizational skills
• Excellent verbal and written communication skills
• 3 or more years serving in a fast-paced administrative type function
• Ability to work with a sense of judgment, decisiveness, and professionalism
• Strong attention to detail
• Ability to work independently with an ability to proactively provide support
• Must be able to work with absolute discretion;
• Must have experience in handling confidential information appropriately
• Must be extremely resourceful and effective at maintaining a high level of confidentiality in terms of dissemination of information/communication within the department as well as externally.
• Proven ability to manage multiple, frequently changing priorities and office tasks in a calm and systematic manner and follow-through tasks until completion.
• Outstanding judgment in handling delicate and discrete situations and in knowing what to prioritize
• Ability to be pleasantly persistent to ensure executives' busy calendar stays on schedule
• Bachelor's degree

DESIRED QUALIFICATIONS
• Previous experience assisting multiple supervisors in executive-level positions
• 2+ years of administrative experience providing executive support.
• Entertainment industry experience strongly preferred

REQUIRED COMPUTER SKILLS
• Outlook, Microsoft Word, Powerpoint and Excel proficient

Jobcode: Reference SBJ-rj2neb-3-16-218-62-42 in your application.