Executive Assistant, Talent Agency

Job Description

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The ideal candidate will provide top-level assistance for a high-level executive. They should be well-organized and be comfortable scheduling meetings, managing expenses and other confidential projects. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:
• Provide direct administrative support to four senior executives:
• Proactively manage busy schedule. Confirm and schedule meetings, as well as meeting setup and preparation
• Answer calls and manage phone sheet (while in office)
• Prepare expense reports
• Coordinate executive travel
• Manage and help coordinate corporate projects
• Manage influx of various documents, contracts, invoices, etc. and facilitate signature and delivery
• Confidential document management
• Draft correspondence for review
• Prepare decks for executive presentations
• Perform other related duties as requested by executives
• Assist with administrative tasks as assigned by department leadership
• Review and administer expenses and invoices

Position Qualifications
• Previous experience assisting multiple supervisors in executive-level positions
• 2+ years of administrative experience providing executive support.
• Entertainment industry experience strongly preferred
• Ability to perform in a fast-paced environment and handle pressure with grace
• Outstanding organizational skills
• Excellent verbal and written communication skills
• Ability to work with a sense of judgment, decisiveness, and professionalism
• Strong attention to detail
• Ability to work independently with an ability to proactively provide support
• Must be able to work with absolute discretion
• Must have experience in handling confidential information appropriately
• Must be extremely resourceful and effective at maintaining a high level of confidentiality in terms of dissemination of information/communication within the department as well as externally.
• Proven ability to manage multiple, frequently changing priorities and office tasks in a calm and systematic manner and follow-through tasks until completion.
• Outstanding judgment in handling delicate and discrete situations and in knowing what to prioritize
• Ability to be pleasantly persistent to ensure executives' busy calendar stays on schedule
• Bachelor's degree strongly preferred

Required Technical Skills:
• Outlook, Microsoft Word, Powerpoint and Excel proficient

ICM Partners is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Jobcode: Reference SBJ-gpbk0x-3-17-154-171-42 in your application.