Job Description
The Job
WarnerMedia seeks an Executive Assistant II for the Studios & Networks Talent Leader department. The Executive Assistant II provides executive support to three Talent Leaders. In addition to the three Executives, this position has department administrative and operations support responsibilities that include, but not limited to, the job responsibilities outlined below and other projects as directed by the executive.
The Daily
• Executive calendars and group meetings. Organizes and prioritizes critical issues and required information for the Executive(s) to facilitate efficient decision making. May make decisions on behalf of Executive(s) on the priority of the meeting requests and ensure schedules are optimized as best as possible.
• Schedule and manage meetings and/or conference calls as directed by Executive(s), including but not limited to booking rooms, catering, making copies, and arranging visitor access.
• Handle all materials that are needed by internal and external stakeholders such as meeting agendas, copies of documents, maintaining spreadsheets.
• Coordinate travel as needed for Executives, including accurate itinerary summaries, travel logistics, and scheduling of all transportation, hotels & meetings. Provide planned itineraries well in advance of each trip. Process timely & accurate expense reports for Executives after each business trip.
The Essentials
• 3-5 years' experience in a professional service environment as an administrative assistant or executive secretary required.
• College degree preferable.
• Should possess strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, & Database management.
• Must have strong proficiency in grammar & spelling.
• Must have general knowledge of standard filing procedures and general office procedures & practices.
• Experience in operating various office equipment required.
• Must have ability to adapt to changing priorities & crisis situations.
• Must have excellent interpersonal & communication skills.
• Ability to be tactful with personnel at all levels of company required.
• Ability to work in a fast-pace environment & prioritize work to meet specific deadlines required.
• Must be self-motivated & results oriented.
• Positive, pleasant and outgoing personality.
• An individual who wants to be a key part of our team.
• Must be able to handle confidential and sensitive information.
• Must be trustworthy.
Jobcode: Reference SBJ-r183qv-54-211-148-68-42 in your application.