Executive Assistant

Job Description

The Job

Provide administrative support to VP of Production for HBO Programming.

The Daily
• Perform administrative duties for VP including answering of telephones, scheduling of appointments, managing databases, filing, and other general administrative duties as needed.
• Attend weekly departmental production meeting.
• Liaison for Production Executive between production companies and internal HBO departments.
• Arrange travel, prepare expense reports, etc.
• Establish good working relationship with principal players on shows and help them to navigate HBO corporate procedures.
• Coordinate travel for Location Scouts and Producers as needed.
• During production: update VP's call sheets, production reports, and script pages.
• Maintain set-up for show files on a daily basis and responsible for distribution within other HBO departments.
• Update and maintain VP's resume files.
• Maintain budget files.
• Research potential crew members, availabilities, and locations.
• Work with production software/systems like Movie Magic Budgeting, Scenechronize, PIX, etc.

The Essentials
• Successful candidate will have previous production and set experience as well as exceptional computer skills on both MAC and PC.
• Good communication skills and an approachable, friendly personality needed.
• Previous experience in the entertainment industry preferred.

Jobcode: Reference SBJ-r12k0x-18-191-240-243-42 in your application.