Executive Assistant

Job Description

The Job

The Executive Assistant will support a Vice President of Post Production. This job is temporarily remote. Candidates must be based in Los Angeles.

The Daily
• Administrative duties for VP of Post Production including rolling & initiating calls, scheduling meetings & maintaining calendar, arranging travel, preparing & submitting expense reports, taking meeting notes.
• Show-related responsibilities including daily problem-solving, ordering file duplications, managing file distribution lists, scheduling mix, grade & VFX review sessions, and reviewing music breakdowns.
• Company-side responsibilities including attending weekly production and post production meetings and maintaining best practices & procedures along with other post exec. assistants & coordinators.
• Updating crew & talent databases and maintaining resume files.
• Reaching out to agencies to check availability of potential post production crew members.
• Coordinating the needs of / troubleshooting with post production teams on multiple shows at a time.
• Assisting with delivery elements & collaborating with the Post Delivery department.

The Essentials
• Successful candidate should be a self-starter with a skill for creative problem-solving, who takes initiative and is extremely resourceful.
• Should be detail-oriented & enjoy multitasking.
• Should possess strong communication skills, both written and verbal. Should be capable of establishing good working relationships with key players on shows.
• Ideal candidate will have experience working in post and knowledge of the post production process.
• Knowledge of Microsoft Office, Outlook, and Excel required.
• Experience using Pix, Aspera, Scenechronize & AirTable preferred.
• Script coverage experience a plus.

Jobcode: Reference SBJ-roe044-3-142-199-138-42 in your application.