Full Time Job

Administrative Assistant / Project Coordinator

Fox News

New York, NY 10-01-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
JOB DESCRIPTION

Fox News Media is looking for a proactive and organized Administrative Assistant / Project Coordinator to provide administrative and project support to the Senior Vice President of Broadcast & Media Technology. The SVP leads several teams who work together as a high-functioning unit and oversee a wide range of projects and services across Fox News Media related to On-Air Operations, Scenic Production, Content Creation, Engineering, and Emerging Technology. We are seeking a dynamic, self-confident person who can communicate effectively with stakeholders across all departments at FOX and engage with outside vendors, contractors, and consultants. The ideal candidate will be a thoughtful and integrity-driven individual who is able to multi-task. Increasing level of responsibilities with demonstrated ability. Occasional business travel as projects warrant.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Maintain an active schedule to assist in tasks and progression of daily agendas, trafficking of calls, and administrative tasks
• Research, plan and prioritize incoming issues and requests; be an active partner with the SVP to assist and manage daily activities
• Assist in long-range project planning, budget preparation, and executive presentations
• Project coordination – maintain a list of tasks and milestones across multiple projects
• Responsible for planning meetings/bookings to assure they run well and in a timely manner
• Liaison to Project Managers and key stakeholders to assist with project coordination
• Organize and attend project meetings-taking executive summary notes and distributing them to ensure responsibilities are communicated and understood by all involved
• Manage all aspects of business travel, expense report filing, and travel itinerary
• Manage and maintain records for all files, contracts, purchase orders, project information; handle other sensitive or confidential information
• Build and maintain filing and tracking systems to organize significant amounts of information
• Help facilitate special events

WHAT YOU WILL NEED
• 0-1 years relevant work experience
• Highly organized and detail-oriented
• Superior time management- ability to prioritize large workloads
• Flexible – takes direction and changes with ease
• Critical thinking - takes initiative – self-motivated
• Confidence - Positive ''Can Do'' Attitude
• Integrity driven
• Inquiring personality
• Creativity, solutions-oriented
• Collaborative – strong written and verbal communication skills to work with all departments and outside vendors
• Ability to work under pressure and meet deadlines
• Intermediate to advanced skills in Microsoft Office or Google Docs

NICE TO HAVE, BUT NOT A DEAL BREAKER
• Bachelor's Degree
• Familiarity with Smartsheets, Excel, and or Microsoft Project a plus
• Knowledge of platform tools like Slack, BOX, JIRA, and Confluence

Jobcode: Reference SBJ-rjqbw0-3-236-218-88-42 in your application.

Company Profile
Fox News

FOX News Media operates the FOX News Channel (FNC), FOX Business Network (FBN), FOX News Digital, FOX News Audio, FOX News Books, the direct-to-consumer digital streaming services FOX Nation and FOX News International and the recently announced AVOD platform FOX Weather. Currently the number one network in all of cable, FNC has also been the most watched television news channel for 19 consecutive years, while FBN currently ranks among the top business channels on cable. Owned by FOX Corporation, FOX News Media reaches 200 million people each month.