Office Assistant

Job Description

Company: Festival Republic

Location: St John Street, Farringdon

Reports to: Managing Director / EA to Managing Director

Working Hours: Monday to Friday 10am – 6pm, with extra weekend working throughout the festival season onsite as required

Role Description

Festival Republic is the UK's largest festival and event promoter. The team organises festivals such as Download, Wireless, Community, OnBlackheath, Latitude, Reading, Leeds, Electric Picnic and Lollapalooza Berlin.

As an Office Assistant for Festival Republic, you will be responsible for providing administrative support and assistance in organising VIP areas at various festivals. The role reports to the Managing Director / EA to Managing Director.

Who you are

Competencies / Skills / Knowledge / Experience
• Previous experience in a PA / administrative support role or similar
• Advanced MS office application skills (Word, Excel, Outlook, PowerPoint)
• Have strong written and verbal communication skills
• Deal with sensitive information with complete discretion
• A problem-solver with the ability to think on your feet, prioritise your workload and implement measures to improve procedures and workflow
• Flexibility and the ability to keep pace in a pressurised environment are essential
• Knowledge of the industry

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• The successful candidate will need to be confident, friendly and professional
• A willingness to work hard as part of a team to achieve good results
• Must be self-motivated with excellent attention to detail and ability to work off own initiative
• Highly organised and ability to prioritise workload
• Flexible, adaptable and a team player

What the role includes
• General office administration
• Dealing with all general enquiries by telephone, email and post.
• Raising purchase orders on the Salesforce system
• Dealing with accounts requests – to find PO's, check details of payments, check details of costings, ensure new staff complete correct forms
• Management of offsite archive records. Maintaining and managing the ongoing labelling system of archive records for MD's Office.
• Have an understanding of the Starter Form system for temporary staff
• Booking accommodation and travel as required and entering bookings to MD's diary
• Research and reporting
• Organising service/ MOT/ tax for MD's vehicle
• Assist with monitoring staff absence and holidays through Workday and maintaining associated files
• Covering for EA to MD when necessary
• Assisting EA in organising, setting up and running VIP areas at various festivals, some travel required
• Processing MD's expenses

Reality Check

While this is a great opportunity in an exciting industry this is not just a chance to see shows for free! The role is not your ordinary 9-5 and the industry is demanding with sometimes unsociable and long hours. The excitement and energy of the shows, tours and festivals we create comes from the hard work and dedication we commit to our work, and this role is no exception to this. So, get ready to bring your best to the role.

The Company

Festival Republic, part of Live Nation Entertainment is the largest live entertainment company in the world, consisting of five businesses: concert promotion and venue operations, sponsorship, ticketing solutions, ecommerce and artist management. Live Nation seeks to innovate and enhance the live entertainment experience for artists and fans: before, during and after the show.

APPLICATION DEADLINE SUNDAY 3rd OCTOBER - we reserve the right to close applications at any time.

Jobcode: Reference SBJ-rez350-3-21-97-61-42 in your application.