Executive Assistant

Job Description

ADMINISTRATION
Our Administrative team plays a key role in Epic's success by providing administrative, scheduling, organizational support, and more to our senior leadership.

What you'll do

Epic Games seeks an Executive Assistant to support the global Communications and Public Policy team leadership. The Epic Communications and Public Policy team advances the company's narrative and represents Epic products and the company vision to external and internal audiences globally.

In this role, you will
• Be a strategic and proactive member of the communications team by staying on top of team priorities and proactively engaging in ways to help the team and its leadership meet objectives
• Facilitate calendar management and meeting scheduling
• Book travel arrangements, including flights, hotels, trains, and taxis
• On occasion, travel with the team leadership on domestic and international trips
• Organize offsite meetings with both internal employees and external partners
• Submit and reconcile expense reports
• Provide general support to visitors, including booking conference rooms, organizing catering, completing NDAs, compiling agendas, and scheduling meetings
• Work with finance and legal teams to execute contracts and pay invoices
• Handle sensitive information in a confidential manner
• Maintain contact lists
• Be present in team meetings, and follow up on action items

What we're looking for
• Proven experience as an Executive Assistant supporting leadership at the VP level or above
• Excellent time management skills and ability to multitask and prioritize work
• Ability to move quickly and solve problems autonomously, while paying extreme attention to detail
• Excellent written and verbal communication skills
• Able to meet deadlines in a fast-paced, quickly changing environment
• Ability to plan and participate in complex and fast-paced travel domestically and internationally
• Proficient in Excel, Word, and calendaring software
• At least 4 years of experience as an Executive Assistant
• Based on the US East Coast
• Experience working in gaming, entertainment, technology, or communications fields is preferred
• College degree preferred

Note to Recruitment Agencies: Epic does not accept any unsolicited resumes or approaches from any unauthorized third party (including recruitment or placement agencies) (i.e., a third party with whom we do not have a negotiated and validly executed agreement). We will not pay any fees to any unauthorized third party. Further details on these matters can be found here.

Jobcode: Reference SBJ-dy9eem-18-226-169-94-42 in your application.