HR Executive Assistant

Job Description

Executive Assistant, HR (12 month contract)

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Position Summary:

The Executive Assistant will provide professional and confidential support to the EVP, Global HR for eOne. As a proven high-achiever and polished professional, you have exceptional time management and organizational skills. The successful candidate will be positive and resourceful with an energetic demeanor and a proven track record of providing outstanding executive assistance.

Responsibilities:
• Provide professional and confidential executive support
• Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail
• Arranging audio & video conference calls and scheduling meetings
• Managing executive calendar
• Manage HR Budget, forecasting, reporting and invoicing against budget
• Manage monthly expense reports
• Manage the Global HR mailbox, responsible for sending emails on behalf of the EVP and Global HR
• Drafting and crafting EVP and Global HR communications
• Assist in promotion and coordination of HR programs and events
• Produce regular reports and updates on metrics and activities
• Manage travel arrangements and proactively check on cancellations or delays to ensure alternate arrangements are made
• Work closely with other assistants to coordinate meetings
• Manage EVP, HR files and data organization
• Create high caliber presentations for Town Halls, Executive and Board Meetings using PowerPoint, Visio or other software packages
• Important event tracking
• Administration, coordination and/or tracking of various projects, files, and initiatives
• Billing/expense tracking and approval coordination
• Other general administrative duties that may arise
• Coordination of HR Leadership and Global HR Team meetings and events.

Key Competencies:
• Solid skills in Microsoft Office products, Word, Excel, PowerPoint, and MS Teams
• Passion and enthusiasm for entertainment
• Creativity and event management experience
• Highly organized and able to manage multiple tasks under tight time frames
• A self-starter who can work both independently and function well within a team
• Project Management skills
• Demonstrate strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization
• Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Relationship builder and able to interact respectfully and confidently with internal executives, executive assistants and external contacts
• Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing work flow
• Strong people and conflict management skills

What you’ll be a part of:
• Break time: free snacks, winter holiday office closures, reduced hours in summer
• Party time: office bar carts, after work drinks, holiday and summer parties, and sometimes just because
• Be inspired: regular film screenings, concerts, and opportunity to get involved in industry events
• The office: modern facilities, in house screening rooms, more snacks, and swag
• Build a better world: transcend entertainment to our corporate social responsibility activities. Plan a social event.
• Promote healthy lifestyles. Go green. Give back.
• Grow: develop your career and shape your future

Jobcode: Reference SBJ-rzo957-18-119-131-72-42 in your application.