Coordinator, Facilities

Job Description

Key Responsibilities:
• General day-to-day facilities support at the office.
• Assist Reception with distribution of incoming post and packages to staff.
• Calling vendors to set up appointments, retrieve quotes and invoices. Keeping track of receipts and invoices and sending them to appropriate employees.
• Office mapping and updating the seating chart.
• Keeping track of and updating the extension list.
• Handling incoming and outgoing office equipment and assisting with shipment of equipment to employees.
• Organizing Office Manager's calendar, scheduling meetings and calls.
• Assist with office cost reductions. Research for price comparisons of orders being made for the office.
• Tracking of office supplies and working closely with the receptionist to order and restock.
• Assist with arrivals for screenings/large meetings during working hours.
• Help reception prepare and clear meeting rooms after meetings, including prearranging refreshments, and redressing the room.
• Process invoices and add them to online purchase order system.
• Assist with planning of company events, from large holidays to smaller in house events.
• Keeping track of visiting employees and administering the health screening questionnaire as it relates to Covid 19 procedures.
• Liaise with the IT manager/support analysts for any office related IT problems.
• Draft correspondence and emails to be sent to higher ups and office at large.
• Other duties as assigned by the Facilities Manager.

Key Competencies:
• Exceptional customer services skills
• Solid communication skills, both written and verbal
• Excellent time management and organizational skills
• Ability to multi-task in a busy environment
• Ability to prioritize with changing workloads
• Flexibility and adaptability
• Team player
• Enthusiastic and highly motivated

What you'll be a part of:
• Break time: free snacks, winter holiday office closures, reduced hours in summer
• Party time: office bar carts, after work drinks, holiday and summer parties, and sometimes just because
• Be inspired: regular film screenings, concerts, and opportunity to get involved in industry events
• The office: modern facilities, in house screening rooms, more snacks, and swag
• Build a better world: transcend entertainment to our corporate social responsibility activities. Plan a social event.
• Promote healthy lifestyles. Go green. Give back.
• Grow: develop your career and shape your future

Jobcode: Reference SBJ-rzn4j2-3-143-4-181-42 in your application.