Coordinator, Event Operations

Job Description

Company Summary:

Endeavor (formerly WME | IMG) is a global leader in sports, entertainment and fashion operating in more than 30 countries. Named one of Fortune's 25 Most Important Private Companies, Endeavor is comprised of a number of industry-leading companies including WME, IMG and UFC. The Endeavor network specializes in talent representation and management; brand marketing, sponsorship and licensing; media sales and distribution; event operation and management; and sports training and league development.

Position Summary:
• Endeavor is seeking an Events Operations Coordinator for the Corporate Events team who will be resposbile for supporting the planning and execution of all internal and external events, retreats, hospitality lounges, and virtual programs for the company and all its rapidly growing divisions across entertainment, sports, fashion, art, and philanthropy. They will report to the Corporate Events & Hospitality Director based in [Beverly Hills / New York] and carry out all the logistics of event planning and production, including but not limited to project management, vendor/venue sourcing and outreach, budget tracking, event supplies and materials procurement, invites and guest list management. The postion allows for growth and direct interacation with senior executives and key external partners as well as event production and hospitality relations.
• The ideal candidate is proactive, detail-oriented, and able to manage multiple events and projects in a high-pressure, fast-paced environment. They will need to be constantly aware of what is going on throughout the businesses we service and will need to build strong relationships with a variety of internal Endeavor employees and executives as well as external vendors. This person is is also a strategic problem solver with strong written and polished verbal communication skills.
• Must be able to travel domestically and internationally as well as work extended hours during peak event seasons and on larger projects.

Key Responsibilities:
• Support the events team on all aspects of an event from pre-planning, program development, speaker coordination, procurement of supplies and collateral material, on-site staffing, invoice processing and expense reporting, to post-event analysis and follow up
• Liase with third party vendors such as production companies, AV providers, transportation companies, and hotel contacts
• Work with procurement, finance, and legal teams to develop internal and cross functional processes for all corporate events
• Works closely with building management to ensure seamless execution of vendor and visitor management, including COI requirements
• Creates PowerPoint presentations and decks as they relate to specific projects and events
• Oversees department's finances and works closely with Accounts Payable to ensure timely delivery of payment to vendors
• Fields in-house meeting and events requests and serves as a liaison to staff members needing assistance and direction with planning meetings on-site
• Conducts meeting space site visits and acts as a liaison between internal clients, catering, and IT
• Coordinates event logistics including RSVPS, and guest follow up, oversees on-site check-in process
• Acts as a point of contact with vendors
• Orders event supplies, decor, catering and maintains supply closet inventory
• Drafts event emails including pre and post event recaps and surveys
• Provides ''on-site'' event support with in-person and virtual events
• Research and development for potential events and programming
• Manage the WME Screening Room attendants and execute screenings and other events hosted there (BH only)
• Acts as lead producer of all virtual events on On Location Live / Stream Yard
• Owns and manages internal and external events with budgets of $50,000 or less as the team lead

Qualifications Knowledge, Skills and Abilities:
• Minimum of 4 years experience working in event coordination/production/hospitality is required
• Experience in Entertainment (Awards/Festivals), Sports, Fashion, Art inudstries is recommended
• Event décor/interior design experience/interest is helpful
• Extensive knowledge of the film, television, media and sports industries is highly recommended
• Exceptional organizational, prioritization and time management skills with the ability to effectively execute independently toward multiple, high-priority projects in a timely fashion
• Superior proficiency with Microsoft Outlook, Word, Excel, Power Point (& Google's equivalents), Teams, Zoom, WebEx; event management/app plaforms such as CVENT and Crowdcompass; invoicing platforms such as, SAP Concur, is required.
• Demonstrates strong interpersonal skills conveying a positive personal and professional image
• Excellent verbal and written communication skills, including ability to confidently work with all levels of colleagues, consultants, managing directors, senior management, vendors, etc.
• Exudes a hospitality-minded and customer service-oriented behavior especially when responding to employee and client
• Ability to handle challenging situations with poise, understanding and tact
• Consistent, dependable, and accurate in completing responsibilities/tasks
• Meticulous attention to detail and accuracy
• Strong problem-solving, critical and analytical thinking skills
• Works cooperatively with other team members, displaying a high level of motivation and enthusiasm for tasks
• Recognize and maintains confidentiality where needed

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-g4zkbz-18-218-254-122-42 in your application.