Workplace Experience Specialist

Job Description

The Workplace Experience Specialist for the China Studio holds primary responsibility for all Facility related efforts, and the upkeep and maintenance for our site. In daily job, you will report to Workplace Experience Manager in Shanghai. You will develop and coordinate long and short range facilities plans and site tactical planning. You will also maintain the daily building operations to guarantee us a safe and efficient work environment at the lowest possible operating costs while maintaining appropriate company standards.

Responsibilities:
• Provide coordination and administrative support for the daily delivery of Workplace Experience services. Revise and be involved in the administrative procedures related to the administration of our premises.
• Manage daily operational budget, PO/PR acquisition, payment, latest estimation, expense reporting and documentation them all for audit spot check. Conduct inventory audits including fruits, housekeeping, stationery, pantry supplies, spare parts, technician tools and other relevant Workplace Experience supplies.
• Manage EA contracts initiation, renewal and documentation. Ensure every PO has the agreement on the frame contract and have no conflict of conduct.
• Conduct annual vendor performance review and indicator report. Run market researches to identify new suppliers, analysis of offers and submit new proposals. Be involved in and may conduct negotiations for procuring the required services(consumables and business entertainment products, and spare parts, tools and maintenance materials) and ensure to apply the best practices in the supplier selection process.
• Participate in and coordinate the assigned projects by performing the given tasks within the department's projects; act as project manager in implementing and monitoring projects and planned actions to maintain a functional work space and develop further office spaces (limited to local small and medium-sized projects; including planning, budgeting and implementation thereof).
• Coordinate the space management including review and coordination of internal movement while keeping the change of the work at a minimum; update our office occupancy status. Help with line manager to sort out the expansion plan within budget. Update FMI, or other global aligned platform in a regular basis.
• Provide support and may take over further department activities based on the actual circumstances whenever necessary.

Skills:
• Project / Event management skills of those involving more than 100 people.
• Comfortable with managing tasks with deadlines and flexible with changing priorities.
• Proficient in the procurement of workplace services.
• Knowledge of building management, contract management, PPM's maintenance, building operations, health and safety, budget management, management of others.
• College degree or above in related major
• 5 years working experience with more than 3 years' experience in hospitality, admin or facilities management
• CET 4 or equivalent and above

Jobcode: Reference SBJ-gxn8nq-3-139-72-78-42 in your application.