Coordonnateur.Rice Administratif.Ve / Administrative Coordinator

Job Description

'Motive' is the driving force within us that takes us from an idea to reality. Our studio provides a safe, trusting, and empowering environment for our game teams to unleash their creativity across massive brands. But we're not talking about the expected, the conventional, the cliché. We want none of that. Here, you will help make the extraordinary. You'll also help shape our culture. Here, everyone has a voice, everyone can be themselves, everyone is welcome.

We are looking for an Administrative Coordinator to support production-oriented studio. As an Administrative Coordinator, you will report to the Operations Manager and provide administrative support to the studio operations team, account payables and finance, procurement, and production teams.

Responsibilities :
• Provide administrative support that aligns with studio goals
• Process monthly reconciliation of corporate cards, both for expenses of senior studio leaders and for studio purchases
• Manage all invoicing and purchasing for the studio: set up of vendors in the system, creation of Purchase Requisition / Purchase Order
• Establish a variety of processes including travel and calendar coordination, requisitions, expense reconciliation and reimbursements and contact database management
• Develop complex and varied files, records and databases
• Assist senior studio leaders to submit or escalate Helpdesk tickets
• Coordinate shipping / couriers
• Provide company procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use
• Purchasing – hardware/software, office supplies, team snacks, misc.
• Support the Studio/Production/Outreach Coordinators in their daily tasks
• Be the coordinator of services with our contacts

Qualifications :
• High proficiency in accounting and administrative tools such as TapTool, Oracle iProcurement
• High proficiency with MS Office; Word, Excel, PowerPoint, Outlook, and Visio
• Prioritize workflow, work with a minimum of management
• Passion for people, gaming, building connections, and having fun
• Proficient writing and communicating in both French and English, along with organizational abilities.
• Create and manipulate data from advanced Excel spreadsheets
• Excellent customer service mindset
• Ability to work in a fast-paced environment and manage multiple subjects simultaneously

Jobcode: Reference SBJ-gmwoz2-18-118-30-253-42 in your application.