Assistant Workplace Coordinator

Job Description

Assistant Workplace Co-Ordinator

We are EA

We entertain millions of people across the globe with the most amazing and immersive interactive software in the industry. But making games is hard. That's why we employ the most creative, passionate people in the industry.

The Challenge Ahead
Our creative work environment rewards new and different ideas. It's an environment that attracts amazing talent from around the globe. No matter which of our locations you join, you'll feel the support of EA's global brand while thriving on our outstanding campuses. At EA, the excitement you feel throughout each workday is made possible by a culture that inspires you to do the best work of your career.

For years, we've been building a company where amazing minds excel. We pioneer, and we dream big. And together, we are changing the way millions play every day. Come join our incredible team!

As Workplace Co-ordinator, you will be responsible for providing support to the Workplace Experience Manager, whilst undertaking a wide range of workplace/facilities tasks in an efficient and customer focused manner within the Southam office.

Workplace Experience is focused on services and programs that:
• Directly impact employee effectiveness
• Provide a healthy physical office environment
• Create a consistent physical setting and workplace experience globally while reflecting local culture
• Build community and connectedness among our people
• Directly contribute to fostering EA's values
• Apply best practices in environment design

Responsibilities:
• Monitor adherence to maintenance schedules and SLA's; provide regular feedback to the Workplace Experience manager and maintain supporting planned maintenance documentation.
• Liaising with contractors and service providers to scheduled visits and emergency maintenance repairs.
• Maintain records across a broad range of workplace related topics, ensuring accurate data is accessible to stakeholders at-all-times
• Support the Workplace team in placing all orders, maintaining budgetary control, and receipting completed works on Oracle.
• Assisting the Workplace team expenses and business AMEX and PCard expenditures.
• Maintaining Health & Safety documentation for all Codemasters sites.
• Develop productive relationships with other internal support functions in order to provide a coherent and high-quality service to our people and local leadership
• Maintenance Workplace team training records, skills matrix and arranging specific training needs across Codemasters sites including First Aid, Fire & Health & Safety compliance training
• Responsible for purchasing a broad range of services, office supplies and equipment; maintain appropriate stock levels at-all-times; ensure projected spend remains within forecast
• Management of incoming mail and incoming and outgoing parcels.
• Conducting new employee induction and familiarisation and office travel arrangements.
• Business stationery management
• Answer any incoming calls via the Workplaces office.

Skills and Abilities:
• Knowledge of a broad range of workplace, support processes; comfortable working in a fast-paced environment and to very tight deadlines.
• Ability to work under own initiative with minimal management
• To be discrete and highly confidential when working on and within sensitive tasks
• Organization and planning skills: ensure on-time delivery, rigorous follow up. Prioritise tasks.
• Client service: ensure a high-quality delivery to employees. Ability to balance employee's requests with the company objectives.
• Personal effectiveness: has a 'can do' mentality, self-assured, proactive, open and flexible.
• Communication: able to establish effective relationships at all levels within the Organisation, initiate networks and proactively exchange information.
• Proactive self-starter who needs little direction once training has been provided to initiate activities.
• Excellent written and verbal communication skills; actively listens
• Flexible and adaptable, with the ability to rise to new situations and challenges as we navigate the 'new normal' for workplace operations and hybrid working within an incredibly dynamic industry
• Strong IT literacy with excellent understanding of Microsoft 365 and Google Suite tools and applications, Oracle system experience preferred.

Jobcode: Reference SBJ-d2vko5-3-141-24-134-42 in your application.