Administrative Assistant

Job Description

This position provides administrative support to Disney Streaming's Vice President of Human Resources.

Responsibilities:

Basic Responsibilities:
• Act as the primary contact for all incoming communication and ensure interactions are handled in a professional manner.
• Proactively manage Executives complex calendars, coordinate meetings, plan and execute travel arrangements.
• Ensure daily prioritization of communication, meetings, and action items.
• Prepare executive level presentations, spreadsheets, memos, letters and any other correspondence.
• Provide overall office administration and organizational task support, including screening and routing phone calls, maintaining filing system, preparing expense reports and processing workflow requirements through SAP.
• Complete various other ad-hoc projects.
• Manage all work with highest degree of confidentiality – exercising discretion, judgment and diplomacy.
• Display initiative, ingenuity and constant communication as a consistent means of accomplishing these activities.

Human Resources Responsibilities:
• Manage communications weekly for US based new hires regarding new hire information and agendas for IT Onboarding and New Employee Orientation
• Participate as a facilitator as needed for New Employee Orientation
• Assist in directing any employee inquiries to appropriate resources

Basic Qualifications:
• Minimum three years proven administrative experience supporting senior level executives in a corporate environment
• Positive team player with an enthusiastic attitude and a strong service orientation
• Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
• Eagerness to learn the substance of the work in which the SVP is involved, in order to be an effective facilitator within the business unit
• Strong ability to be proactive and self-motivated and anticipate administrative needs
• Exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
• Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
• Ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast paced environment
• Exemplary organization and time management skills
• Computer proficiency within a Windows environment, including Word, Excel, PowerPoint, and Outlook; as well as ability to learn new technologies and applications for MAC, iPhone and iPad.
• Provide technical expertise, coaching, skills development and mentoring for administrative team members
• Ability to be flexible with work schedule

Preferred Qualifications:
• Experience with computer programs Concur and/or SAP

Required Education
• Bachelor's degree or equivalent

Jobcode: Reference SBJ-rbny5x-3-149-233-6-42 in your application.