Receptionist

Job Description

Our Team
The US Real Estate & Facilities team leads the planning, design, and construction of multi-million-dollar facility enhancement projects as well as overall lease and workspace management, and facilities management and building operations for the domestic US office portfolio. We are part of the wider global organization – Global Real Estate Planning & Development – which manages lease negotiations, administration, construction, design, furniture, and space across the global portfolio of 100+ offices in 36 countries worldwide.

The Role
The Reception Coordinator will support the administrative operations of the west coast and US facilities teams. The position oversees all Los Angeles office needs and supports global Real Estate & Facilities initiatives. The Coordinator is a multi-tasker with a professional, friendly manner and ''can-do'' attitude who runs the reception desk and coordinates day to day operational tasks – interacting with employees, visitors, and vendors of all levels.

Responsibilities
• Maintains a neat and orderly reception area including desk and guest waiting area.
• Answers main office telephone and either directs calls to the appropriate employees or manages consumer questions and issues.
• Manages guest check-in, data entry in the visitor information system and parking validations.
• Issues, maintains, and records all access badges for visitors, vendors, and new hires.
• Schedules conference rooms and spaces for visiting employees, maintaining a record of guest spaces and badges as well as supports any IT or special requests.
• Supports Global Real Estate & Facilities and Security teams, including but not limited to, participating in meetings, taking, and publishing meeting minutes, supporting special events and managing office and safety supply inventories.
• Creates weekly Newsletters for all four (4) west coast offices to maintain a sense of community for the employees.
• Completes monthly expense reports in coordination with Sr. Manager, including tracking expenses and associated receipts.
• Supports and participates in organizing, planning, and executing location-based and virtual events in collaboration with People & Culture, Lifeworks, Security & Safety, and Networks.
• Coordinates and oversees outgoing and incoming messenger deliveries for talent and employees.
• Assists Sr. Manager administratively covering a wide range of activities and provide overall support for the West Coast Facilities operation.
• Communicates regularly with Property/Building Management in support of Discovery's needs for the office space, Parking Vendor for parking validations, Office Supply vendors for employees' special requirements and other vendors/contractors as needed.
• Other duties as assigned.

Requirements
• High school diploma or equivalency with 1-2 years in facilities related field
• Solid knowledge of Google Suite.
• Effective written and verbal communication skills demonstrated through clear and concise reports, meetings, and one-on-one dialogue.
• Ability to work independently and produce excellent results in a highly dynamic work environment.
• Must demonstrate proficiency in working collaboratively and cross-functionally within the organization in order to execute tasks under tight deadlines, demonstrating sound ''relationship management'' skills both within and external to the organization.
• Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high-degree of follow-through.
• Proven ability to break complex issues into manageable parts, establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
• Must have the legal right to work in the United States.

Nearest Major Market: Los Angeles

Jobcode: Reference SBJ-gm58nx-3-145-23-123-42 in your application.