Receptionist

Job Description

Position Title

Receptionist

We currently have an opening for a Receptionist. This position will be located in Hollywood, CA.

Main Duties
• Receive and process visitors, including vendors and clients, to the studio.
• Answer and direct phone calls from the main phone line.
• Oversee Security officers, making sure the team is prepared and trained. Communicate with Securitas if there are any major issues with officer performance.
• Issue security badges to new employees, contractors, and temporary staff.
• Issue temporary badges to employees, visitors, and vendors. Monitor and report use of temporary badges.
• Resolve security badge issues (lost and damaged badges and access issues).
• Generate monthly and quarterly badge access reports. Generate ad hoc reports from the badge system.
• Enforce company security rules, regulations, policies, and procedures.
• Monitor security cameras and provide security camera footage reports as needed.
• Respond to emergency situations requiring security assistance. Call Police and/or Fire Department if necessary.
• Write detailed Incident Reports when required and maintain files.
• Write up Facilities work orders and keep track of their progress.
• Keep track of staff.
• Manage reserved parking for visiting clients and talent.
• Maintain conference room calendar.
• Maintain employee phone and car lists.
• Keep front desk, lobby, and front office organized/stocked with appropriate supplies.
• Communicate with security staff at Burbank facility regarding ordering of supplies.
• Order office supplies to maintain inventory levels as requested.
• Order kitchen supplies, client snacks, and beverages as requested from Hospitality Lead.
• Serve as backup for Hospitality Coordinators to place food orders.
• Interface with vendors and Deluxe corporate staff as needed.
• Create and send out daily schedule and monitor for updates
• Communicate notices to employees and clients regarding building updates, street closures, parking lot updates, etc.
• Assist all departments with tasks/projects that can be accomplished at the front desk, including order entry, billing etc.
• Other duties as assigned.

What You Bring
• Must have strong interpersonal skills. Deal with a variety of personnel including the general public, high-profile clients, and Deluxe employees.
• Constant mental alertness and attention to detail required while setting priorities and following up on assignments.
• Must possess strong written and verbal communication skills.
• Must maintain professional and calm demeanor during high stress situations.
• Must use initiative and independent judgment within established guidelines.
• Must prepare typed or written reports and logs.
• Experience with Microsoft Office including, Outlook, Word, and Excel.
• Must be able to understand and follow all operating procedures and instructions.
• BA or BS degree preferred.

We offer competitive pay and a comprehensive benefits program including medical, dental & vision coverage, vacation & sick leave, 401(k), and more.

About the Company

Deluxe, a subsidiary of Platinum Equity, is a global leader in media and entertainment services for film, video and online content. Since 1915, Deluxe has been the trusted partner for the world's most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers and others, offering best-in-class solutions in post-production, distribution, asset and workflow management, and cloud-based technologies.

With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented individuals, developers, and industry veterans worldwide. For more information, please visit www.bydeluxe.com.

Diversity Statement

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Deluxe will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state and federal law.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Deluxe. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.

Jobcode: Reference SBJ-gmxqqm-3-141-41-187-42 in your application.