Business Coordinator

Job Description

Business Coordinator (CNN)

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The Job

Are you a dynamic and proactive team player with excellent communication skills who thrives with change? Do you want to support clients in an exciting and ever-evolving department at the forefront of CNN? Are you able to prioritize while juggling ever-changing needs in a demanding environment? Then we want to hear from you!
The Business Coordinator provides key administrative support to CNN Digital staff and Executives, while also actively contributing as a member of the CNN Business Administration team.

The Daily

Provide a full range of administrative support to CNN Digital staff and multiple executives including, though not limited to:

Client Support
• Serve as a multi-subject matter expert for client questions. Handle calendars, travel arrangements, and expenses for senior level employees.
• Schedule department meetings and conference room requests, coordinating with various departments to procure all necessary components.
• Work discreetly with senior leaders and outside visitors/guests.
• Procure and maintain records of laptop computers and mobile equipment and testing devices for client groups.
• Communicate with Facilities, Security and IT to resolve staff concerns and requests.

Expense Management
• Assist clients in establishing Concur and AmEx accounts, provide first-level approval review and allocations for expense reports, and serve as a subject matter expert on expense training and company travel policies.
• Submit expense reports for executives.
• Responsible for processing and coding vendor payments in Ariba and obtaining necessary approvals.
• Work with vendor maintenance team on supplier profile updates.
• Field questions from vendors and clients regarding payment status.
• Manage department AmEx corporate meeting card.

Staff Onboarding
• Procure equipment, schedule training classes, provide introduction to department policies, and train new employees on system applications and procedures.
• Work with hiring managers on required systems access. Prep workstations for new hires.
• Obtain proper approvals and process onboarding for temporary employees and contractors.
• Assist with offboarding staff.
• This position will serve as a backup to other BA team members, supporting clients and executives during vacation coverage.

The Essentials
• College degree preferred, or equivalent experience & training
• 5 years of strong business operations and administrative experience
• Proficiency in both iOS and Microsoft Office programs
• Well-versed in technology
• Experience in digital media, news, and/or entertainment industry preferred
• Experience supporting executives preferred
• Strong organizational skills and attention to detail
• Demonstrated ability to multi-task and manage priorities in a fast-paced and ever-changing environment
• Ability to work both independently and collaboratively with a broad range of employees
• Excellent oral and written communication skills
• Excellent client service and time management skills
• Team player mentality

The Perks
• Paid time off every year to volunteer
• Access to wellbeing tools, resources, and freebies
• 2018 Best Company for Working Mothers
• 2018 Best Company for Dads
• An in-house learning and development team to help shape and grow your career
• Part of the WarnerMedia family of powerhouse brands

Jobcode: Reference SBJ-r1ye6x-18-191-171-20-42 in your application.