Administrative Assistant, Broadcast Engineering

Job Description

The function of this position is to provide general office services to engineering and all departments, handling purchase order invoicing reconciliation, as well as dependable office admin support in a fast-paced environment. This is a hands-on position requiring proficiency using a PC, with MS Office applications. Some ability to move and lift items is required as is driving a car for pickups and deliveries. Individuals interested in applying should be motivated, energetic, professional, and courteous.

Responsibilities:
• Reconcile daily Invoices against purchase orders for all departments.
• Perform office services and admin function for operations group and overall station.
• Maintain office supply and excel inventory spreadsheets, replenish multiple office supply areas and mailroom. Acquire competitive pricing as needed.
• Checks in all deliveries for completeness, damage, accurate routing, quantity, and quality.
• Order supplies by creating purchase orders for vendor services.
• Pick up P.O. Box mail, sort and distribute to appropriate departments and collect outgoing mail.
• Apply appropriate postage on outgoing mail using an automated postage machine, deliver mail to postal pickup station.
• Loading dock point person for coordinating incoming shipments / facilitate deliver incoming shipments to appropriate departments.
• Replenish postage meter and record daily postage usage.
• Process outgoing UPS overnight and ground packages using vendor supplied software.
• Perform minor maintenance to copiers such as paper jams, toner replacements, and staples cartridge placements. Report copier usage meter readings to copier company.
• Replenish copy paper supply at copiers, printers, and fax machines daily, order paper.
• Maintain record of office copiers and schedule maintenance as required.
• Supervise activities of vendors providing services to the station. Cleaning service, copiers, and vending machines vendors.
• Maintain retention records archive log as well as shipping and retrieval of permanent company records as needed.
• Assembling and moving furniture with assistance as needed.
• Responsible for various special projects and other duties as assigned by management.
• Keep work areas organized and ready for use.

Work Schedule: 40 hours/week, onsite 5 days/week

Qualifications:
• Proficiency with Microsoft Office applications, excel, power point, word, email
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Mailroom experience a plus, facilities office support desirable.
• Accept shipping deliveries daily on loading dock.
• Have knowledge of how to reconcile invoices, communicating with vendors and departments insuring accounts payable can pay invoices.
• Effective verbal and written communication skills.
• Accurate and good with details.
• High school education or GED equivalent, College degree preferred or in process.
• Current valid drivers' license.
• Must be able to lift and move heavy boxes with cart (30-40 lbs.)
• Positive attitude and proactive approach with customer service.

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-g34p19-18-216-190-167-42 in your application.