Office Of The General Counsel - Assistant

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.  

The Role

An Assistant is sought for a Senior Legal Executive in the Office of the General Counsel.  Ideal candidate will be a proactive, meticulously organized, very detail-oriented assistant who manages the overall office for a highly busy legal executive, who is comfortable working with individuals in a variety of roles both within and outside the agency, and who can handle a fast-paced, dynamic environment.   

Responsibilities
• Handle high-volume calendar and schedule.   
• Be proficient in Microsoft Office, particularly Outlook, MS Word, Excel and Power Point, as well as Acrobat Adobe Professional  
• Prepare daily ''To-Do'' Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive's behalf.       
• Draft, format, redline and edit highly confidential agreements and correspondence  
• Understand the workflow relationships within the department, , as well as the agency at large.      
• E-file high volume of documents and send documents for e-sign as requested.   
• Access and run reports on NetDocs legal database, hCue and other corporate databases.   
• Organize and update hard copy files, ensuring all relevant documents are within reach.    
• Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules    
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities    
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner    
• Provide in office coordination for large meetings, lunches and team meetings   
• Coordinate heavy and complex travel including all associated logistics    
• Be a collaborative and reliable cross-functional partner    
• Assist with creating presentation materials and resources    
• Complete monthly expense reports and other administrative tasks    
• Plan and coordinate various team events     
• Contribute to initiatives and projects in addition to your core role    
• Perform other varying personal and professional administrative tasks as needed   

Qualifications
• BA/BS from an accredited 4-year University or College preferred  
• 5+ years of relevant administrative assistant experience   
• Prior agency experience is a plus, but not required  
• Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet  
• Must possess strong organizational and communication skills and be able to manage through ambiguity effectively  
• Must possess the ability to pay close attention to detail   
• Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously  
• Strong follow-up and project management skills  
• Able to work in a fast-paced and team-oriented department  
• Must be resourceful and possess good judgment  
• Ability to properly and discreetly handle sensitive and confidential information 

Location

This role will be based out of the Los Angeles office; Hybrid work schedule.

Compensation: The base hourly rate for this position is in the range of $28.00-$35.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

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Please provide complete and legible information. An incomplete application may affect your consideration for employment.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

Jobcode: Reference SBJ-rjpo6b-3-144-251-72-42 in your application.