Business Affairs Administrator, Speakers

Job Description

Overview

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Department
Our Speakers Agents and Executives connect Actors, Directors, Coaches, Athletes, Politicians, Influencers, CEOs and Thought Leaders with strategic storytelling opportunities. CAA clients deliver compelling and often personally relevant messages at business conferences, political and social justice forums, commencement ceremonies and myriad other dynamic events. These speaking engagements are designed to enlighten and inspire, with topics including business, contemporary culture, media, wellness, tech, and the arts and entertainment. CAA Speakers is an expanding department with long-term opportunities for those who are interested in working with various types of clients across the Agency.

The Role

The Speakers Department Business Affairs Administrator's role is to draft, revise, and execute speaking agreements in a timely and efficient manner. They are responsible for tracking incoming funds and assisting with the internal accounting process to ensure payments are paid and received promptly. The role requires coordinating with all agents and support staff in the department to ensure deal flow moving forward without interruption.

Responsibilities
• Draft agreements for a high volume of confirmed speaking engagements and personal appearances
• Negotiate directly with buyers and client teams with Agent support
• Review and red line agreements as needed per discussions with the buyers and clients, supported by individual agents who have negotiated each deal
• Follow through with the agreements from creation to full execution
• Invoice buyers and track monies owed for each engagement
• Create booking reports for each agreement event noting event date, commission, and other payment details
• Vendor set up and creation with various buyer accounting systems
• Ensure funds are received in accordance with each individual agreement
• Work with other agents, client attorneys and managers to obtain client materials needed for agreements and payment
• Update the department's internal database on contract and payment status throughout lifetime of the deal
• Maintain and update department database with client preferences and client specific deal terms
• Maintain department sales database and applications through data entry

Qualifications
• BA/BS from an accredited University or College or equivalent work experience required
• 1-2 years of experience as a paralegal or legal background
• Law degree preferred
• Organized, efficient, and detail oriented
• Excellent communication skills
• Experience that demonstrates the ability to multitask and constantly reprioritize workload
• Thrives in a fast-paced, high volume work environment
• Microsoft Word and Excel proficiency
• Able to manage a high frequency of deal flow
• Creative problem solving
• Anticipation of client / buyer needs
• Work well with others

Jobcode: Reference SBJ-dy4x33-3-135-246-193-42 in your application.