Executive Assistant

Job Description

About BuzzFeed, Inc.

BuzzFeed, Inc. (Ticker: BZFD) is home to the best of the internet. Across food, news, pop culture and commerce, our brands drive conversation and inspire what audiences watch, read, buy, and obsess over next. Born on the internet in 2006, BuzzFeed, Inc. is committed to making it better: providing trusted, quality, brand-safe news and entertainment to hundreds of millions of people; making content on the internet more inclusive, empathetic, and creative; and inspiring our audience to live better lives. We'll continue to recruit the best founders and creators to join us in this mission, with more additions like Complex Networks and HuffPost to come.

Business Area: Administration
Job Category: Executives
Salary: 65,000-75,000 USD
Union Status: Non Union

The Role

BuzzFeed Inc. is currently seeking an experienced and passionate Executive Assistant to support two to three executive leaders. The ideal candidate will be a service-oriented, self-starting, proactive, highly responsible and an organized go-getter with an enthusiastic attitude.

The position is a hybrid role based in our NYC midtown office.

We offer competitive compensation, benefits and an employee stock option program. Not to mention – a super collaborative work environment and the potential for career growth, as BuzzFeed is a strong supporter of internal mobility.

You Will
• Provide high-level administrative support for two of the organization's leadership team based in New York
• Expenses - Prepare on behalf of SVPs and facilitate approvals for direct reports
• Invoices - Process invoices for various vendors and in accordance with contract terms
• Calendar coordination & meeting set up, including sharing relevant documents in advance of meetings
• Assist with following up on items post meetings - circling back with teams / individuals where a deliverable is required
• Help coordinate big deliverables and projects that are needed from the leads
• Coordinate travel bookings and itineraries as needed
• Manage event sponsorships on occasion
• Keep track of industry events
• Coordinate Training Sessions as needed in conjunction with other stakeholders
• Coordinate onsite/offsite executive meetings

You Have
• Significant career level experience 2-4+ years as an Executive Assistant or personal assistant
• Strong interest in administrative duties
• Proficient in Google Apps and MS Office, including Word, Excel and PowerPoint; Apple products including Keynote
• Experience with expense applications such as Concur
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to multitask in an ever-changing, fast paced environment as well as work cross-functionally across teams
• Ability to treat highly confidential information with care and discretion
• Work with a high degree of accuracy, independence and thinking ahead to anticipate needs
• Occasional travel to other offices and offsites when needed

You can expect:
• A supportive, inclusive atmosphere on a team that values your contributions
• Opportunities for personal and professional growth through work experience, offerings from our in-house Learning @ BuzzFeed team, our Employee Resource Groups, and more
• An attractive and equitable compensation package, including salary and stock options.
• A generous benefits program featuring paid time off, unlimited sick time, comprehensive medical benefits, a family leave policy, access to mental health platforms, retirement plans, gym and wellness discounts, and much more.

We want all employees to feel safe and comfortable when they engage in any in-person meetings, when visiting the office, or when working from an offsite production or meeting location. As part of this commitment to health and safety, BuzzFeed requires COVID-19 vaccines for current US employees, including all newly hired employees. Requests for accommodation per applicable law for health and/or religious reasons will be considered. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

Note: BuzzFeed, Inc. offers remote/flexible work (unless specified to be required to be in-person) and open to hiring remote candidates who are residents in the following states: CA, CO, CT, DC, DE, FL, GA, HI, IL, KY, MA, MD, ME, MI, MN, MS, MT, NC, NH, NJ, NM, NY, OH, OR, PA, TX, VA, WA, and WV. For non sales roles, we can also hire in AK, AR, AZ, ID, KS, MO, ND, SC, and VT.

Jobcode: Reference SBJ-gx5x6j-3-141-0-61-42 in your application.