Office Coordinator

Job Description

Overview

Audacy's corporate headquarters is seeking an Office Coordinator!

Responsibilities

What You'll Do:
• Point Person for the following
• Ordering supplies – office & printer
• Scheduler of printer maintenance
• Building maintenance staff
• Building security
• Move coordinator between vendors
• Manage 2400 seating chart for all 300 seats
• Coordinate new employee set up and orientation
• Coordinate both Corporate and Broadcast guests visits with building and internal staff
• Coordinate conference room schedules, maintain current knowledge on all conference room equipment
• Coordinate caterers for food and drink needs for meetings
• Coordinate receptionist / day porter roles and schedule for the week
• Be a stand in for receptionist if one is out
• Manage mail / FedEx / Staples accounts for the company
• Identify and Implement areas of savings for procurement processes
• Negotiate and manage outside vendor contracts
• Monitor of common spaces
• Concierge for any radio guests / celebrities with station management
• Coordinator/Implementer for events for Corporate playing key role in gathering requirements from Corporate staff
• Coordinator/Implementer for live events for Broadcast playing key role in gathering requirements from Broadcast Management and Promotions team
• Safety coordinator for visiting guests and celebrities
• Manage kitchen cleanliness
• Manager of facility Help Desk requests
• Coordinator of cleaning concerns with building

Qualifications

More About You:

Required and Preferred:
• 2-5 years office administrative experience
• Ability to lift 20-30 pounds
• Organizational skills
• Be able to work independently and work as a team with minimal supervision
• Previous supervisory experience preferred
• Outgoing and personable
• High energy and comfortability to work in a fast-paced environment
• Bachelor's Degree preferred
• Proficient in Microsoft Office Suite
• Have the skill set and ability to work with a multilevel work force with widely diverse personalities

To help promote and ensure the safety of all of our employees and the communities we serve, we require all incoming employees to be fully vaccinated against the coronavirus. If hired, you will be required to provide proof of vaccination, which will be kept confidential. If you are not vaccinated, or partially vaccinated currently, but willing to become fully vaccinated, we invite you to still apply.

Audacy is committed to providing a safe and inclusive work environment for all and we recognize that some individuals may have a sincerely held religious belief as it pertains to the practice of immunization or a medical disability which may prevent them from becoming vaccinated. Individuals who cannot be fully vaccinated due to a sincere religious belief or medical disability may request an accommodation. We request that you refrain from discussing religious beliefs or medical conditions during the interview process. If you believe you need an accommodation, you will have an opportunity to submit your request during the interview process. All requests for accommodation will remain confidential and reviewed by selected individuals within the HR department. We cannot guarantee that all requests for accommodation will be granted. Please refer to our EEO policy and statement below. Vaccination Requirements

To help promote and ensure the safety of all of our employees and the communities we serve, we require all incoming employees to be fully vaccinated against the coronavirus. If hired, you will be required to provide proof of vaccination, which will be kept confidential. If you are not vaccinated, or partially vaccinated currently, but willing to become fully vaccinated, we invite you to still apply.

Audacy is committed to providing a safe and inclusive work environment for all and we recognize that some individuals may have a sincerely held religious belief as it pertains to the practice of immunization or a medical disability which may prevent them from becoming vaccinated. Individuals who cannot be fully vaccinated due to a sincere religious belief or medical disability may request an accommodation. We request that you refrain from discussing religious beliefs or medical conditions during the interview process. If you believe you need an accommodation, you will have an opportunity to submit your request during the interview process. All requests for accommodation will remain confidential and reviewed by selected individuals within the HR department. We cannot guarantee that all requests for accommodation will be granted. Please refer to our EEO policy and statement below.

Responsibilities:

What You'll Do:
- Point Person for the following
- Ordering supplies – office & printer
- Scheduler of printer maintenance
- Building maintenance staff
- Building security
- Move coordinator between vendors
- Manage 2400 seating chart for all 300 seats
- Coordinate new employee set up and orientation
- Coordinate both Corporate and Broadcast guests visits with building and internal staff
- Coordinate conference room schedules, maintain current knowledge on all conference room equipment
- Coordinate caterers for food and drink needs for meetings
- Coordinate receptionist / day porter roles and schedule for the week
- Be a stand in for receptionist if one is out
- Manage mail / FedEx / Staples accounts for the company
- Identify and Implement areas of savings for procurement processes
- Negotiate and manage outside vendor contracts
- Monitor of common spaces
- Concierge for any radio guests / celebrities with station management
- Coordinator/Implementer for events for Corporate playing key role in gathering requirements from Corporate staff
- Coordinator/Implementer for live events for Broadcast playing key role in gathering requirements from Broadcast Management and Promotions team
- Safety coordinator for visiting guests and celebrities
- Manage kitchen cleanliness
- Manager of facility Help Desk requests
- Coordinator of cleaning concerns with building

Jobcode: Reference SBJ-g4y75q-18-222-22-244-42 in your application.