Human Resources Coordinator

Job Description

Job Overview: The Human Resources Coordinator is responsible for general HR administration, with a focus on supporting on maintaining employee records, new hire onboarding and orientation, and supporting special HR projects.

HR Administration
• Prepare and maintain accurate employee files
• Update and maintain employee data in the HRIS system
• Update and maintain the ASCAP Organizational Chart
• Manage and track internal document processes (payroll processing, approval to hire forms)
• Support the employee onboarding and offboarding processes
• Manage and coordinate pre-employment communications and onboarding/orientation activities
• Manage and maintain I-9 verifications; conduct regular I-9 audits to ensure compliance
• Submit and review online investigation requests and employee background checks
• Complete employee verification requests
• Respond to and manage unemployment notices
• Oversee semi-monthly Payroll administration
• Submit semi-monthly payroll changes to the Payroll department
• Conduct semi-monthly audits of various payroll/benefits changes
• Submit HR/benefits bills for payment; manages the HR bills in Concur
• Assist with anniversary awards administration
• Support recruitment efforts as needed, including coordination of interviews and job postings as needed
• Respond to employee requests and questions; direct employees to the appropriate individuals in the HR department
• Provide general administrative support to the HR team, as needed.
• Special projects as necessary
• Support employee culture initiatives such as Take Your Kids to Work Day, social hours, and employee holiday events

Qualifications and Requirements:
• Bachelor's degree in Human Resources or related field preferred
• Previous HR/internship experience preferred
• Excellent time management and organizational skills
• Exceptional attention to detail
• Ability to prioritize work effectively and multitask
• Strong verbal, written and interpersonal communication skills
• Demonstrated strengths in taking imitative and follow-through on tasks and projects to completion
• Ability to maintain confidentiality and execute tasks with tact and discretion
• Approachable and helpful to ASCAP team members
• Strong proficiency in Microsoft Office Suite including Word, PowerPoint and Excel
• Ability to work and communicate effectively with all levels of employees including Senior Management

As a condition of employment, ASCAP requires all employees to be fully vaccinated (including a first booster, when eligible) against COVID-19. ASCAP will make reasonable accommodations for those who are unable to obtain a COVID-19 vaccination, where required by federal, state and local law, and in accordance with ASCAP's policies.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

Jobcode: Reference SBJ-d82xm9-18-217-144-32-42 in your application.