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Administrative Assistant, Asset Management and Delivery Services Back

Metro-Goldwyn-Mayer Studios Inc.

Beverly Hills,California 90210

Web Site:

www.mgm.com/#/about/careers

Company Profile

col-wide   

Category:

Administration

Job Description:

Metro-Goldwyn-Mayer Studios Inc. is seeking an Administrative Assistant to provide day-to-day administrative support to two executives. The ideal candidate will have a passion for film and TV along with experience handling a wide range of administrative and executive support-related tasks and be able to work well within a team in an environment of constantly changing priorities.

Responsibilities:

  • Administrative duties include handling phones, calendar management, filing, detailing messages, ordering office supplies and general office management tasks
  • Maintain and manage calendars, email, and contacts
  • Manage travel arrangements and trip oversight (travel, hotel reservations, ground transportation, meeting coordination) and all related expense management and processing via Concur
  • Interface with vendors and various internal departments
  • Manage multiple projects simultaneously and meet deadlines
  • Assist with compiling and distributing information and materials for meetings
  • Assist with special projects and research as needed
  • Manage all information with absolute confidentiality
  • Manage PO's and other partner billing / invoices; order services as required
  • Data entry and clean-up in company's asset inventory system(s)

Job Requirements:

  • BA/BS degree preferred
  • Proficiency in MS Office Suite
  • 1+ year of administrative experience in a studio, network, or entertainment industry preferred
  • Some film, video, and/or data knowledge preferred
  • Ability to effectively communicate and interact with employees at all levels
  • Ability to follow instructions and perform a wide range of tasks
  • Ability to take initiative and be proactive
  • Attention to detail and strong organization skills are a must

Job Description:

Metro-Goldwyn-Mayer Studios Inc. is seeking an Administrative Assistant to provide day-to-day administrative support to two executives. The ideal candidate will have a passion for film and TV along with experience handling a wide range of administrative and executive support-related tasks and be able to work well within a team in an environment of constantly changing priorities.

Responsibilities:

  • Administrative duties include handling phones, calendar management, filing, detailing messages, ordering office supplies and general office management tasks
  • Maintain and manage calendars, email, and contacts
  • Manage travel arrangements and trip oversight (travel, hotel reservations, ground transportation, meeting coordination) and all related expense management and processing via Concur
  • Interface with vendors and various internal departments
  • Manage multiple projects simultaneously and meet deadlines
  • Assist with compiling and distributing information and materials for meetings
  • Assist with special projects and research as needed
  • Manage all information with absolute confidentiality
  • Manage PO's and other partner billing / invoices; order services as required
  • Data entry and clean-up in company's asset inventory system(s)

Job Requirements:

  • BA/BS degree preferred
  • Proficiency in MS Office Suite
  • 1+ year of administrative experience in a studio, network, or entertainment industry preferred
  • Some film, video, and/or data knowledge preferred
  • Ability to effectively communicate and interact with employees at all levels
  • Ability to follow instructions and perform a wide range of tasks
  • Ability to take initiative and be proactive
  • Attention to detail and strong organization skills are a must