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Send this Job to a Friend - Updated: 17-Nov-09 at 04:29 PM
Accounts Payable Supervisor
Location: Century City-CA
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Job Description:
• Receiving, reviewing, and inputting invoices, identifying and resolving discrepancies and advise and work with management if payment problem occurs as a result of missing documentation, lack of appropriate authorization, etc.
• Ensure accurate coding of invoices and processing payments, matching invoices to checks, and check or voucher distribution and generate disbursement runs creating checks, wires, ACH’s, etc. and distributing to vendors and employees
• Generate and track weekly production and development funding wire transfers
• Perform bank and cash reconciliations
• Processing new vendors and inputting approved vendors, maintaining current vendor contact information and resolving problems associated with vendor accounts such as responding to vendor inquiries regarding invoices, statements, and payments
• Maintaining and acquiring vendor W-9’s.
• Annual 1099 preparation and distribution
• Facilitate payment of staff overtime through payroll system (ADP)
• Prepare periodic tax payments for production and corporate legal entities.
• Manage and facilitate employee Travel & Entertainment reimbursement process
• Corporate and Executives’ Amex account review and reconciliation
• Handle various administrative tasks such as scanning, filing, archiving, faxing, photocopying, and data entry
• Utilize system to process reports
• Assist corporate or production staff as needed and performing other duties as needed
Job Requirements
Excellent interpersonal, verbal and written communication skills
Strong PC skills including but not limited to MS Word, MS Excel, Outlook, and 10key preferred
Prior experience with a financial systems conversion is an asset
College degree and three years related experience preferred (industry experience is an asset)
• Receiving, reviewing, and inputting invoices, identifying and resolving discrepancies and advise and work with management if payment problem occurs as a result of missing documentation, lack of appropriate authorization, etc.
• Ensure accurate coding of invoices and processing payments, matching invoices to checks, and check or voucher distribution and generate disbursement runs creating checks, wires, ACH’s, etc. and distributing to vendors and employees
• Generate and track weekly production and development funding wire transfers
• Perform bank and cash reconciliations
• Processing new vendors and inputting approved vendors, maintaining current vendor contact information and resolving problems associated with vendor accounts such as responding to vendor inquiries regarding invoices, statements, and payments
• Maintaining and acquiring vendor W-9’s.
• Annual 1099 preparation and distribution
• Facilitate payment of staff overtime through payroll system (ADP)
• Prepare periodic tax payments for production and corporate legal entities.
• Manage and facilitate employee Travel & Entertainment reimbursement process
• Corporate and Executives’ Amex account review and reconciliation
• Handle various administrative tasks such as scanning, filing, archiving, faxing, photocopying, and data entry
• Utilize system to process reports
• Assist corporate or production staff as needed and performing other duties as needed
Job Requirements
Excellent interpersonal, verbal and written communication skills
Strong PC skills including but not limited to MS Word, MS Excel, Outlook, and 10key preferred
Prior experience with a financial systems conversion is an asset
College degree and three years related experience preferred (industry experience is an asset)
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